How to Import and Export WooCommerce Subscriptions Orders using Order / Coupon / Subscription Export Import Plugin?

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[/vc_cta] This article explains how to know more about the plugin features.

Overview

The WooCommerce Order / Coupon / Subscription Import-Export plugin allows you to the CSV file. Under Subscription Import / Export tab, you can import/export/merge (update existing subscription order) hundreds, even thousands, of Subscription Orders using one file which saves your effort and time of manually adding information of Subscription Orders.

For importing Subscription Orders tore. With this plugin, you can also export Subscription Orders details as a CSV file.

Subscription Orders Import/Export tab

The plugin takes CSV file as input. It maps each field of CSV file to the field of Subscription Order.

For example: Subscription_Id field gets mapped to work correctly, you must map headers of all of the column correctly and you must ensure that all of the fields you enter must be in the correct format.

Note: If there is any mistake in your import  file, your Subscription Order import may not work as expected.

To get started you must have CSV file. You can create the one, export the Subscription order download Subscription Sample CSV.
You must enter the subscription order details in CSV file in structured format as given below:
  • The first row must contain the column headers which are used for mapping the fields. The details about mapping field is given as below:
    Column Heading Explanation Accepted value or format
     subscription_id  Identification number of the Subscription order   Numerical
     subscription_status  Status of the Subscription order  Text

    e.g. Active, Pending, etc.

     customer_id  Identification number of customer  Numerical
     customer_username  Username of customer  Text
     customer_email  Email ID of customer Text

    e.g. test1@gmail.com

     start_date  Starting date of the subscription  MM/DD/YYYY H:i:s
    e.g  8/25/2016  7:28:19
     trial_end_date  Ending date of the trial period MM/DD/YYYY H:i:s
    e.g  8/25/2016  7:28:1
     next_payment_date  Due date of the next payment  MM/DD/YYYY H:i:s
    e.g  8/25/2016  7:28:19
     last_payment_date  date on which the last payment is done  MM/DD/YYYY H:i:s
    e.g  8/25/2016  7:28:1
     end_date  Ending date of the subscription  MM/DD/YYYY H:i:s
    e.g  8/25/2016  7:28:1
     post_parent Order  ID of the parent order  Numerical
     billing_period The time period used for calculating renewal payment dates. Must be either: day, week, month, year. An invalid or empty billing period will cause an error during the import and the subscription will not be imported  Text

    e.g. Monthly, Weekly, etc.

     billing_interval The interval used for calculating renewal payment dates. Must be an integer value to represent how many subscription periods between each payment  Numerical

    e.g. Number 2 in this column and week for the billing_period will create a subscription processes a renewal payment every two weeks

     order_shipping Total cost of shipping the subscription order  Numerical
     order_shipping_tax  Tax applied on total shipping cost  Numerical
      fee_total  An additional fee (any kind of charge) total  Numerical
     fee_tax_total  Tax on total fee  Numerical
     order_tax  Total tax on the order  Numerical
     cart_discount  Discount on the cart amount  Numerical
     cart_discount_tax  Tax on Cart Discount  Numerical
     order_total Order total after addition/deduction of tax/discount  Numerical
     order_currency  Currency of the order  Text e.g. USD
     payment_method  payment method used for paying the order amount  Text e.g. Credit Card
     payment_method_title  Title of the payment method which is visible tomer  Text
     payment_method_post_meta  Payment gateway meta data required tomatic recurring payments  Text
     payment_method_user_meta  Payment gateway meta data required tomatic recurring payments  Text
     shipping_method  This can be either the shipping method ID or specific format as shown in the next column Mixed: Text and Nemurical

    e.g. method_id:flat_rate:10|method_title:Flat Rate|total:15.00

     billing_first_name  The first name to use on the billing address for the subscription and renewal orders  Text
     billing_last_name  The last name to use on the billing address for the subscription and renewal orders  Text
      billing_email  The email address to use on the billing address for the subscription and renewal orders  Text
     billing_phone  The phone number to use on the billing address for the subscription and renewal orders  Text
     billing_address_1  The street address to use on the billing address for the subscription and renewal orders  Text
      billing_address_2  The street address to use on the billing address for the subscription and renewal orders  Text
     billing_postcode  The postal or zip code to use on the billing address for the subscription and renewal orders  Text
      billing_city  The city to use on the billing address for the subscription and renewal orders  Text
     billing_state  The state or county to use on the billing address for the subscription and renewal orders  Text
     billing_country  The 2 letter country code to use on the billing address for the subscription and renewal orders  Text
      billing_company  The name of the company to use on the billing address for the subscription and renewal orders  Text
     shipping_first_name  The first name to use on the shipping address for the subscription and renewal orders  Text
      shipping_last_name  The last name to use on the shipping address for the subscription and renewal orders  Text
     shipping_address_1  The street address to use on the shipping address for the subscription and renewal orders  Text
     shipping_address_2  The street address to use on the shipping address for the subscription and renewal orders  Text
     shipping_postcode  The postal or zip code to use on the shipping address for the subscription and renewal orders  Text
     shipping_city  The city to use on the shipping address for the subscription and renewal orders  Text
     shipping_state The state or county to use on the shipping address for the subscription and renewal orders  Text
     shipping_country  The 2 letter country code to use on the shipping address for the subscription and renewal orders  Text
     shipping_company  The name of the company to use on the Shipping address for the subscription and renewal orders  Text
     customer_note  An optional tore managers  text
      order_items  The product line items on the subscription used to set the line items on renewal orders. Can be a product or variation ID  Text
      order_notes  A string of order notes separated by the ; symbol  Text

    e.g. Payment received.;Status changed from Pending to Active.

     coupon_items  Add coupon line items to the subscription and renewal orders  Text
     fee_items  Add fee line items to the subscription and renewal orders  Text
     tax_items  Add tax line items to the subscription and renewal orders  Text
     download_permissions  Can be either  1 download permissions  Numerical

    e.g. 1

  • Each row contains the single Subscription order.

The Import Screen appears as shown below:

Subscription Import Window[/caption]

You can import subscription orders from CSV file or merge the subscription orders with already existing by importing updated CSV file.


<h3 srcset=
Import Subscription orders

You can import all the required subscription orders by using Import. Click Import Subscription orders, the window appears as shown below:

[caption id="attachment_72034" align="aligncenter" width="961"]Susbcription import page Subscriptions import page
  1. Method 1: Select a file from your computer. Click Choose File to browse a required CSV file from your computer.
  2. Method 2: Provide FTP Details. If your CSV file is on a server, then do FTP settings as explained below:
    1. Select the checkbox to enable FTP import/export.
    2. Enter FTP Server Host/IP.
    3. Enter FTP User Name.
    4. Enter FTP Password.
    5. Enter FTP Port number.
    6. Enter FTP Server Path.
    7. Select the checkbox to use FTPS.
  3. You get the mapping file option(s) for audown list as shown below:

    Mapping File
    Mapping File
  4. Enter the delimiter which separates the mapping values.
  5. Click Upload file and Import. The import window appears as shown below:Subscription import map fields
  6. You can map the fields(Woocommerce fields) with column headings ( CSV file header). Map a particular field of Map down list as shown below:
    Subscription import map column header
    Map column headers for subscriptions

    Select a required option from the drop-to subscription_id.

    Note: Mapping is very helpful if you are importing CSV from some other e-Commerce platform like Magento.

    Evaluation field

    It is used to modify the field are as given below:

    Settings for Evaluation fields
    Settings for Evaluation fields
    • Assign any required constant value to field (=)
      For Example : Suppose, you want to Subscription Status. Under Evaluation field, write =Pending in  Subscription Status row.
    • Add any required value to field (+)
      For Example : Suppose, you want to Total Shipping. Under Evaluation field, write +5 in Total Shipping row.
    • Reduce any required value from field (-)
      For Example : Suppose, you want to reduce 5 from Cart Discount. Under Evaluation field, write -5 in Total Discount row.
    • Multiply by any required value to field (*)
      For Example : Suppose, you want to Order Total by 1.05. Under Evaluation field, write *1.05 in Subscription Total row.
    • Divide by any required value to field (/)
      For Example : Suppose, you want to divide Billing Discount by 2. Under Evaluation field, write /2 in Billing Discount row.
    • To Convert the trial end date to WooCommerce format, provide your CSV date format in evaluation field.
      For Example: In CSV,  If you have entered the date in correct PHP format as @ d/m/yy H:i:s ( @ 13/07/2016 4:24:25) , then under Evaluation field, you must maintain the same date format as @ d/m/yy H:i:s  in the Trial End Date row. Then the plugin internally converts it in WooCommerce format as 2016-07-13 4:24:25.
    • Append any field by required value
      For Example : Suppose, you want to append Billing Company by Pvt Ltd. Under Evaluation field, write &Pvt Ltd in Billing Company row.
    • Prepend any field by required value
      For Example : Suppose, you want to prepend Billing First Name by Mr/Mrs . Under Evaluation field, write &Mr/Mrs[VAL] in Billing First Name row.

    Note : Hover the mouse on ? (Help), you can see the information about Evaluation field.

  7. After mapping all the required field, you can save these mapping  and evaluation fields in a file (user defined) by using Mapping file name field.
  8. Click Submit.
  9. According dow appears as shown below:

    Import Window[/caption]

To see the imported Subscription orders, navigate dow appears as shown below:

[caption id=
    Imported Subscription Orders

Merge Subscription orders

Suppose your existing Subscription order got modified. To reflect that modified order intore, you can update the current Subscription orders by importing modified CSV file. This is called a merging of the Subscription orders.

Steps to merge Subscription orders

  1. Select Merge Subscription Order if exists checkbox for modifying Subscription orders as shown below:

    Subscription import with merge existing
    Merge existing subscription window
  2. Click Import Subscription Orders, you get Merge Order window as shown below:

    Merge subscription orders page
    Merge subscription orders
  3. Browse the updated CSV file by clicking on Choose file or by using FTP.
  4. You get the mapping file option(s) for audown list as shown below:

    Mapping File
    Mapping File
  5. Enter the delimiter which separates the values.
  6. Click Upload file and Import. The Merge Order Window appears as shown below:

    Subscription orders map fields
    Map subscription fields
  7. Re-Map the fields if required.
  8. Click Submit.
  9. According dow appears as shown below:

    Merge Order Window[/caption]

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    Note: If Subscription ID does not exist, then the subscription order is imported as a new.

Export Subscription orders

If you export Subscription orders using the plugin, you get the CSV file which contains the data about all the Subscription orders of the WooCommerce online store.

[caption id="attachment_71889" align="aligncenter" width="1161"]Export subscription orders in CSV format Export subscription orders in CSV format

You can export all the required Subscription orders by using the Export orders option. The window appears as shown below:

  1. Order Statuses:  Select order statuses for which you want to export orders from the given list:

    Subscription order statuses
    Subscription order statuses
  2. Offset: Enter the order row number at which you wish to start the export.
  3. Limit: Enter the maximum number of orders that you wish to export.
  4. Start Date: Select the date from which you want to export the orders by clicking on the calendar icon.
  5. End Date: Select the date till which you want to export the orders by clicking on the calendar icon.
  6. Delimiter: With this field, you can change the comma separated file to your requirement.
  7. Columns: Select the checkbox for required columns if you want do that, simply enter the required column name for the specific column.
  8. Click Export Orders, the CSV file gets auto your computer. The sample exported CSV file is as shown below:
    Sample Exported CSV
    Sample Exported CSV

    Note: You can download the Sample of Exported Subscription order CSV.

Export Subscription order(s) from Subscriptions Page

You can directly to Dashboard > WooCommerce > Subscriptions. The Subscriptions page appears as shown below:

Subscriptions Page
Subscriptions Page
  • To export single Subscription order, select Download as CSV from Bulk Action drop-to CSV file.
  • To export bulk Subscription order, select them. From Bulk Action drop-to CSV file.

Check out our Order / Coupon / Subscription Export Import Plugin for WooCommerce.
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